Norton C P School GDPR Privacy Notice

Who processes your information?

Norton Community Primary School is the data controller of the personal information you provide to us. This means the school determines the purposes for which, and the manner in which, any personal data relating to pupils and their families is to be processed.

In some cases, your data will be outsourced to a third party processor; however, this will only be done with your consent, unless the law requires the school to share your data. Where the school outsources data to a third party processor, the same data protection standards that Norton CP School upholds are imposed on the processor.

Our Data Protection Officer (DPO) can be contacted on 01653 692104 or office@norton-pri.n-yorks.sch.uk. Their role is to oversee and monitor the school’s data protection procedures, and to ensure they are compliant with the GDPR.

Why do we collect and use your information?

Norton C P School holds the legal right to collect and use personal data relating to pupils and their families, and we may also receive information regarding them from their previous school, LA and/or the DfE. We collect and use personal data in order to meet legal requirements and legitimate interests set out in the GDPR and UK law, including those in relation to the following:

  • Article 6 and Article 9 of the GDPR
  • Education Act 1996
  • Regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013

In accordance with the above, the personal data of pupils and their families is collected and used for the following reasons:

  • To support pupil learning
  • To monitor and report on pupil progress
  • To provide appropriate pastoral care
  • To assess the quality of our service
  • To comply with the law regarding data sharing
  • To safeguard pupils

Which data are collected?

The categories of pupil information that the school collects, holds and shares include the following, but this list is not exhaustive:

  • Personal information eg. names, pupil numbers and addresses
  • Characteristics eg. ethnicity, language, nationality, country of birth and free school meal eligibility
  • Attendance information eg. number of absences and absence reasons
  • Assessment information eg. national curriculum assessment results
  • Safeguarding information eg. Court orders and professional involvement
  • Medical information eg. Doctor’s information, allergies, medication and dietary needs
  • Behavioural information eg. number of temporary exclusion
  • Special educational needs - including the needs and ranking

Whilst the majority of the personal data you provide to the school is mandatory, some is provided on a voluntary basis. When collecting data, the school will inform you whether you are required to provide this data or if your consent is needed. Where consent is required, the school will provide you with specific and explicit information with regards to the reasons the data is being collected and how the data will be used.

How long are your data stored for?

Personal data relating to pupils at Norton C P School and their families is stored in line with the school’s GDPR Data Protection Policy. In accordance with the GDPR, the school does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected.

Will my information be shared?

The school is required to share pupils’ data with the DfE on a statutory basis. The National Pupil Database (NPD) is managed by the DfE and contains information about pupils in schools in England. The DfE may share information about our pupils from the NPD with third parties who promote the education or wellbeing of children in England by:

  • Conducting research or analysis
  • Producing statistics
  • Providing information, advice or guidance

The DfE has robust processes in place to ensure the confidentiality of any data shared from the NDP is maintained.

Norton CP School will not share your personal information with any third parties without your consent, unless the law allows us to do so. The school routinely shares pupils’ information with:

  • Pupils’ destinations upon leaving the school
  • The LA
  • The DfE

What are your rights?

Parents and pupils have the following rights in relation to the processing of their personal data.

You have the right to:

  • Be informed about how Norton C P School uses your personal data
  • Request access to the personal data that Norton C P School holds. Please ask at the school office
  • Request that your personal data is amended if it is inaccurate or incomplete
  • Request that your personal data is erased where there is no compelling reason for its continued processing
  • Request that the processing of your data is restricted
  • Object to your personal data being processed

Where the processing of your data is based on your consent, you have the right to withdraw this consent at any time by contacting the school office.

If you have a concern about the way Norton C P School and/or the DfE is collecting or using your personal data, you can raise a concern with the Information Commissioner’s Office (ICO). The ICO can be contacted on 0303 123 1113, Monday-Friday 9am-5pm.

Where can you find out more information?

If you would like to find out more information about how we and/or the DfE collect, use and store your personal data, please follow either of these links to North Yorkshire County Council and the DfE. You can also download a PDF version of this page and of our Data Protection Policy.